Sharing your Outlook calendar with your team is a great way to coordinate meetings, track availability, and stay organized. Whether you want to provide full access to your schedule or just let others see when you’re available, Outlook makes it easy. In this guide, we’ll walk you through the steps to share your calendar in Microsoft Outlook.
Why Share Your Outlook Calendar?
- Improve Scheduling: Easily find available time slots for meetings.
- Enhance Collaboration: Keep your team informed about important events.
- Increase Transparency: Let others see when you’re busy without sharing personal details.
How to Share Your Outlook Calendar
On Outlook for Windows
- Open Outlook and navigate to the Calendar tab.
- Click on Share Calendar in the ribbon.
- Select the calendar you want to share.
- In the Calendar Properties window, click Add to choose people you want to share with.
- Select their names and set their permission level:
- Can view when I’m busy (basic availability only)
- Can view titles and locations
- Can view all details
- Can edit
- Delegate (full control, including responding to invites)
- Click OK and then Send to notify them.
On Outlook for Web (Microsoft 365)
- Go to Outlook Web and click on the Calendar icon.
- Click on Share in the toolbar.
- Enter the email addresses of the people you want to share with.
- Choose the permission level and click Send.
Managing Calendar Permissions
If you ever need to change or revoke access:
- Windows: Go to Calendar Properties and adjust permissions.
- Web: Select Manage Permissions under the sharing menu.
Final Tips
- Use color-coded categories to organize shared events.
- Set up shared calendars for specific teams or projects.
- Enable reminders to ensure important meetings aren’t missed.
By sharing your Outlook calendar, you’ll make scheduling easier and improve communication across your team. Try it today and stay on top of your work!
Need more Outlook tips? Check out our other blog posts!
